Introduction

Unified email management solution from Mimecast essentially removes the risks and complexities of business email management with a single Software-as-a-Service (SaaS) solution.

Email usage continues to spiral; it has become the predominant form of business communications. The laws are changing with regard to company email, security threats are on the increase, and various technical changes are occurring within the SMTP protocol. These factors mean that new technologies need to be considered and in many cases implemented.

IT departments globally are charged with delivering more for less. This imperative involves managing complexity, reducing cost and ensuring compliance – while simultaneously aligning IT to business objectives and supporting growth. To achieve this, IT leaders need efficient ways to manage business critical functionality in a way that will free up resources, which can then be invested in more strategic initiatives. Email is central to all organizations and has become the most essential business application of all. As a result, the ability to continuously protect, store, manage and archive great volumes of email is now a key business issue.

Managing a complex email environment: the way it usually happens

Many organizations have implemented Microsoft® Exchange and other collaboration tools for business critical messaging. Of course over time, new threats and data governance issues emerge which require additional functionality to be added onto the original messaging platform. The entire email infrastructure becomes too costly to manage and upgrade, even for the most well equipped IT departments.

To solve these problems, enforce a consistent email policy and reduce risk, IT departments often supplement their email server with multiple point technologies. Disparate solutions are stitched together to provide archiving, continuity, encryption, threat detection and other vital services.

The result is a fragmented, complex and expensive email environment that fills up server rooms with a sprawling infrastructure. All of these point solutions need to be configured to keep operating in the event that a business disaster occurs – ensuring that the organization doesn’t expose itself to additional risk when it’s in its most vulnerable state.

Achieving Unified Email Management

The Mimecast unified email management solution, from Technology Concepts, changes this picture completely. It provides everything an enterprise needs in a ready-to-use online Software-as-a-Service (SaaS) solution: removing the growing risks and complexities of business email management with a single platform. Better yet, it comes at a fraction of the cost of alternative strategies, saving companies as much as 60% in ongoing costs.

Connecting a corporate email server to Mimecast delivers critical software services as well as the physical network, computing and storage infrastructure needed to deliver comprehensive Unified Email Management. Mimecast allows an organization’s IT team to shift their focus from the unproductive management of the individual technical components to the wider business needs of their organization:

• Enforcing corporate email policy
• Archiving for compliance
• Preventing the loss of sensitive data
• Eliminating spam and unproductive quarantine management
• Eliminating downtime
• Facilitating rapid search and eDiscovery

Key features

Data retention and eDiscovery

Dynamic Data Protection ensures normal system operations continue unaffected. All authorized access events and policy changes are logged in a comprehensive audit trail Parallel sub-second search returns complex queries in sub-second time A single searchable view across an enterprise’s entire global email data

Business continuity

Emergency email facilities are instantly available during the failure of a customer’s local email infrastructure Recover messages for end users that may have been deleted or lost accidentally Mimecast Services for Microsoft Outlook seamlessly delivers messages to users’ inboxes during outages

Advanced email security

Advanced reputation-based tests determine known-good and known-bad senders, achieving a high level of accuracy A Data Leak Prevention (DLP) system allows administrators to set policies to detect key confidential or restricted information within emails and attachments Users proactively manage their own lists of senders to ensure optimal performance

Visibility and reporting

Access extensive reports for viewing email volumes over a period of time including number of messages sent and received, top senders, and data volumes Gain all the diagnostic tools an administrator would expect from a locally deployed gateway, including delivery queues and connection reports

All of these features are delivered through an advanced storage grid system with the policy-based retention of emails in a secure message warehouse.

Key benefits

Ease of use - A 100% unified solution provides a single browser-based administration console, enabling the IT team to easily control all their email management requirements

No email downtime - Experience ‘always on email’, with 100% email uptime during outages, delivered directly within Microsoft Outlook®, web or mobile devices

Cost savings - Achieve typical savings of at least 60% over alternative approaches to email management

Enhanced control - A multi-tenant platform provides real-time policy management and instant configurability of all email support services including forensic track and trace

Rapid deployment - The solution can be provisioned and deployed within hours

Lower risk - Gain advanced techniques for providing a robust and intelligent email security solution

Speed and scalability - A unique storage grid technology offers a high-performance service for long-term storage, search, compliance and information management

Mimecast Multi from Technology Concepts

The Mimecast Multi is the full Platinum Status solution. Any additional features added to the Mimecast platform will be automatically and exclusively included into the Mimecast Multi products, however any other Mimecast packages, e.g. Mimecast 180, will have to pay extra in order to add the additional functionality to their solution.

The Mimecast Multi offer... in short.

• 10 year bottomless archive
• Journaling (internal archiving)
• Microsoft Outlook plug-in
• Marketing advantage
• Anti-virus & anti-spam
• Compliance & corporate governance
• Closed circuit messaging
• Ingestion
• Data leak prevention

Please contact us for a demo or detailed information on this solution.

The most important point to consider with Mimecast Multi is that it comes at a fixed cost for 10 years.

• No annual increase
• No increase per user
• No additional costs
• It allows companies to budget for the next 10 years
• No upgrading of current infrastructure
• The Mimecast Multi offers full Compliancy and Corporate Governance with its 10 year Archive Facility. This is governed by International laws that state that all data needs to be stored for 5 years
• Mimecast Multi also offers the Microsoft Outlook Plug-In for seamless continuity, individual archiving and DR management.